Cable and Wiring SWORFQ Ordering Process: Sequential Selection 

1. Complete the SWORFQ Part I, Section 1 – Small Work Order Information.
   
   
   1. Follow the ADPICS Procedures to create an agency purchase order (PO).
      
      
   2. Enter the requested start and end dates for the work to be performed.
      
      
   3. Enter the address of the location where the work is to be performed.
   
   
2. Complete the SWORFQ Part I, Section 2 – Agency POC Information.  The Agency point of contact (POC) is the person responsible for managing the SWORFQ.  Responsibilities may include approval of deliverables, testing, walk-throughs, acceptance of work; and approval of payment.
   
   
3. Complete the SWORFQ Part I, Section 3 – Agency On-site POC Information.  This is contact information for the on-site POC if different from the Agency POC.
   
   
4. Complete the SWORFQ Part I, Section 4 – Scope of Work.  The scope of work must include:
   
   
   1. Date and time of the site survey.
      
      
   2. Detailed description of the work to be performed.  Include any unique requirements such as restrictions on the time of day work can be performed, etc.
      
      Note:  If a specific manufacturer or product line is required, the Agency must use the Competitive Selection process.
      
      
   3. Documentation requirements (e.g., design drawings, detailed specifications, etc.  See RFP Sections 2.3.2, and 2.3.8).  If design and/or as-built drawings are required, identify the required Computer Aided Design (CAD) software and version to be used.
      
      
   4. Testing requirements, if they vary from those defined in the Master Contract RFP (See RFP Sections 2.3.3, 2.3.4, 2.3.10 and 2.3.11).
      
      
   5. A description of the responsibilities of the on-site POC, if applicable.
      
      
   6. Additional specifications as required.
   
   
5. Email the SWORFQ Part I to the FIRST ranked Master Contractor listed below.
   
   1st - Fiber Plus, Inc. rantonacci@fiberplusinc.com
   2nd - Plexus Installations, Inc. pborden@plexus-group.net  
   3rd - Tel –Net Group, Inc. mikeb@tel-netgroup.com
   4th - Technology Alliance, LLC. jhuggins@techalliancellc.com
   5th - Verizon Select Services, Inc. michael.a.bonaccorsi@verizonbusiness.com
   
   
6. Monitor for a response from the Master Contractor.  If the Master Contractor declines to submit a price quote, document the response and reasons why in the SWORFQ Part II, Section I - Master Contractor Response. If the Master Contractor intends to submit a price quote:
   
   
   1. Schedule a site survey within seven business days of the date of the SWORFQ.
      
      
   2. Request a Detailed Price Quotation due within three business days after the site survey.
      
      
   3. Evaluate the Detailed Price Quotation for adherence to:
   
   
   • The requirements defined in the SWORFQ Part I, Section 4 – Scope of Work
     
   • The requirements of the Master Contract RFP, and
     
   • Equal or lower prices than those established in the Master Contractor’s Price List
     
     (Note: if total price exceeds $25,000, the Agency must cancel the SWORFQ and use the TORFP process).
     
     
7. If the Master Contractor fails to conduct a timely site survey, or if the Detailed Price Quotation is late or unacceptable, the Agency may seek to cure the situation to the Agency’s satisfaction.  Otherwise, the Agency may eliminate a Master Contractor from consideration via an email providing the reasons why.  The Agency must retain all email and other supporting documentation associated with an elimination. 
   
   Upon an elimination, the Agency may repeat Steps 5 through 7 above by going to the NEXT Master Contractor on the list.  If the Agency exhausts the list in Step 5 above without obtaining an acceptable price quote, the Agency should contact the DoIT Procurement Office at itpo@doit.state.md.us.
   
   
8. Award the task order to the sequential Master Contractor who first submits an acceptable Detailed Price Quotation according to the criteria in Step 6C above.
   
   
9. Follow the ADPICS Procedures to complete, post, sign and transmit to the Master Contractor the purchase order created in Step 1A above.  The Master Contractor, unless otherwise specified in the SWORFQ, is required to begin work no later than five business days upon receipt of the signed purchase order.
   
   
10. Document all responses received from Master Contractors by completing the SWORFQ Part II, Section I - Master Contractor Response.
    
    
11. Manage and document work progress by following the Steps for Managing / Documenting Work Progress after an SWORFQ Award and completing the SWORFQ Part II, Section II –Status of Work Order.
    
    
12.  Document any amendments to the scope of work, or stop work orders, by completing the SWORFQ Part II, Section III – Amendment / Stop Work.  Note that:
    
    
    • Master Contractors must be notified in writing of amendments or stop work orders.
      
    • Only reductions in scope are permitted.  If additional work or materials are required, the Agency must start a new procurement under this contract.