This page defines the Contract Management Oversight methodology for the statewide Mobile Devices and Services (MDS) master contract. The MDS oversight methodology has two components:
- Agency Self-Reporting Checklist – The Agency Self-Reporting Checklist is to be completed by the agency telecommunications coordinator and submitted electronically to DoIT upon request. The checklist self-certifies that the agency has implemented an Agency MDS Policy that contains requirements as outlined in the MDS Statewide Policy. For example, an Agency MDS Policy should include:
- Device assignment requirements, including written justification and approval for issuing devices
- Administrative requirements for managing devices, including reporting and replacement of lost, stolen or damaged equipment, and using the Statewide MDS Inventory System
- Policy statements / rules for driver safety, device security, and emergency usage
Agencies will complete and return the checklist to DoIT. Where the agency indicates missing or incomplete Agency MDS Policy information, the agency will document corresponding corrective actions in the spaces provided. As warranted, DoIT will monitor and follow-up with agencies on the status of corrective actions.
- Agency MDS Policy Assessments – In the event monitoring of corrective actions indicates continued missing or incomplete Agency MDS Policy information, DoIT may perform an in-person policy assessment with the agency. During such assessments, DoIT will work with the agency to identify and correct missing or incomplete information.