Project Management Oversight 

The four elements of the State's Oversight Methodology for approved information technology (IT) projects:

1. Professional Project Management
2. Independent Verification & Validation (IV&V)
3. Portfolio Review
4. Peer Review

For complete information, see the State's IT Master Plan.

Professional Project Management

• Full implementation of best practices for all major IT development projects (MITDPs):
  • Dedicated project manager for each project;
  • Follow the State's System Development Life Cycle (SDLC) methodology
  • Follow the Project Management Institute's project management principles;
• Improve control of cost, scope and schedule

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Independent Verification & Validation

• Project assessments conducted by third party contractors
• Assessment examples:
  • Risk Management
  • Governance
  • Requirements
  • Readiness for implementation or next phase
  • Return on Investment
  • Project Management Capabilities

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Portfolio Reviews

• Review each major IT project at least once a year
• Review all current and proposed major IT projects to:
  • Ensure mutual understanding of objectives
  • Monitor the overall project plans and intended expenditures
• Improve analysis of cost, scope and schedule
• Opportunity to acknowledge successful completions
• Opportunity to flag any anticipated issues
• Periodically include the Department of Information Technology (DoIT) Project Management Office (PMO) project manager in project update meetings;
• Report formally to DoIT PMO on project progress promptly each quarter

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Peer Review Committees (PRC)

• PRC members are comprised of Chief Information Officers and project managers from an average of approximately five State agencies other than the MITDP agency
• Each new MITDP is assigned a PRC

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What Does the PRC Do?

• Provide each MITDP agency a sounding board for ideas or concerns
• Offer feedback and advice
• Share experience and lessons learned
• Provide the MITDP project management team guidance and direction, as needed

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How does the PRC assist a project team?

• Provides feedback on critical elements of the project
  • Development of SDLC project plans
  • Development of Requests for Proposals
• Assists with proposal review
• Helps assess deliverables
• Flags potential problems
• Provides input on mitigating risk

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What's in it for PRC members?

• Access to best practices already in place on other projects that could be of use on their own projects
• Ability to more accurately forecast potential problems on their agency's projects based on lessons learned from their PRC project's team
• Distribution of knowledge from other PRC members

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What's in it for the project team?

• Unbiased advice
• The project team can take advantage of the combined years of experience of the PRC members
• Neutralizes agency pressures on project team

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