Updates to DoIT Master Contract webpages are in progress in response to the newly issued COMAR 21.05.13 Master Contracting regulations effective March 11, 2019. Agency buyers are advised that all PORFP, TORFP, and RFR awards, modifications, and option renewals valued over $200K now require BPW approval. Please refer to
ITPO Memo issued March 22,2019 for additional information.
Procurement transactions requiring DoIT review and/or approval shall be submitted to DoIT’s Information Technology Procurement Office (itpo.doit@maryland.gov). The instructions below are provided to assist agencies in preparing and submitting procurement related transactions:
Step 1: Determine the Approval Path
- Use the
DoIT & BPW Approval Authority Chart to determine if the procurement requires BPW Approval. If the submission is an award request for a DoIT Master Contract, then please proceed directly to Step 2.
- If the procurement requires BPW approval, then please follow the BPW Submission Procedures.
- If the procurement does not require BPW approval, then please proceed to Step 2.
Step 2: Submit to ITPO
- E-mail submissions shall include the ADPICS number, and contract title in the subject line.
- The e-mail must clearly indicate the action requested (award request, modification, renewal, etc.)
- Proceed to Step 3 for checklists
Step 3: Document Checklist
- Please use the following checklists for:
- All contracts and affidavits required must be signed by the Bidder / Offeror. Contracts must also be signed by the agency’s Assistant Attorney General.
- The Contract dates and the amount must be clearly provided.
Step 4: Award Timeline
- Please allow at least 7-10 days for ITPO to review an award recommendation. If all of the documents listed in the checklist are not submitted, then ITPO approval may take longer than 7-10 days.
Step 5: After Conditional Approval by ITPO – ADPICS Path
- The approval of an award package by ITPO is conditional. In order to finalize the approval, ITPO must receive the fully executed contract.
- The award will be finalized when the agency properly submits the BPO/PO in ADPICS with DoIT in the approval path.