ITPO Award Package Submissions

​Procurement transactions requiring DoIT review and/or approval shall be submitted to DoIT’s Information Technology Procurement Office (itpo.doit@maryland.gov). The instructions below are provided to assist agencies in preparing and submitting procurement related transactions:

Step 1: Determine the Approval Path

• Use the DoIT & BPW Approval Authority Chart to determine if the procurement requires BPW Approval. If the submission is an award request for a DoIT Master Contract, then please proceed directly to Step 2.
• If the procurement requires BPW approval, then please follow the BPW Submission Procedures.
• If the procurement does not require BPW approval, then please proceed to Step 2.

Step 2: Submit to ITPO

• E-mail submissions shall include the ADPICS number, and contract title in the subject line.
• The e-mail must clearly indicate the action requested (award request, modification, renewal, etc.)
• Proceed to Step 3 for checklists

Step 3: Document Checklist

• Please use the following checklists for:
  • New Contracts
  • Sole Source Contracts
  • Option Exercise (Renewals)
  • Modifications
  • New Task Order Awards​
  • Intergovernmental Cooperative Purchase/GSA Schedule
    
• All contracts and affidavits required must be signed by the Bidder / Offeror.  Contracts must also be signed by the agency’s Assistant Attorney General.
• The Contract dates and the amount must be clearly provided.

Step 4: Award Timeline

• Please allow at least 7-10 days for ITPO to review an award recommendation.  If all of the documents listed in the checklist are not submitted, then ITPO approval may take longer than 7-10 days. 

Step 5: After Conditional Approval by ITPO – ADPICS Path

• The approval of an award package by ITPO is conditional. In order to finalize the approval, ITPO must receive the fully executed contract.
• The award will be finalized when the agency properly submits the BPO/PO in ADPICS with DoIT in the approval path.