Procurement transactions requiring DoIT review and/or approval shall be submitted to DoIT’s Information Technology Procurement Office (itpo.doit@maryland.gov). The instructions below are provided to assist agencies in preparing and submitting procurement related transactions:
Step 1: Determine the Approval Path
- Use the
DoIT & BPW Approval Authority Chart to determine if the procurement requires BPW Approval. If the submission is an award request for a DoIT Master Contract, then please proceed directly to Step 2.
- If the procurement requires BPW approval, then please follow the BPW Submission Procedures.
- If the procurement does not require BPW approval, then please proceed to Step 2.
Step 2: Submit to ITPO
- E-mail submissions shall include the ADPICS number, and contract title in the subject line.
- The e-mail must clearly indicate the action requested (award request, modification, renewal, etc.)
- Proceed to Step 3 for checklists
Step 3: Document Checklist
- Please use the following checklists for:
- All contracts and affidavits required must be signed by the Bidder / Offeror. Contracts must also be signed by the agency’s Assistant Attorney General.
- The Contract dates and the amount must be clearly provided.
Step 4: Award Timeline
- Please allow at least 7-10 days for ITPO to review an award recommendation. If all of the documents listed in the checklist are not submitted, then ITPO approval may take longer than 7-10 days.
Step 5: After Conditional Approval by ITPO – ADPICS Path
- The approval of an award package by ITPO is conditional. In order to finalize the approval, ITPO must receive the fully executed contract.
- The award will be finalized when the agency properly submits the BPO/PO in ADPICS with DoIT in the approval path.