Frequently Asked Questions about DoIT Procurement and Contracts
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Please visit the Contract Library page for direct links to our library of active and inactive contracts.
Vendors do not have to be registered to do business with the State in order to submit a bid or proposal. However, in order to be eligible for award of a State contract the vendor must be registered before the contract can be awarded. The DoIT strongly advises vendors to register their business with the Maryland Department of Assessments and Taxation before submitting a bid or proposal.
In addition to the solicitations found on eMaryland Marketplace Advantage (eMMA), Maryland's internet-based procurement system, DoIT posts solicitations on the IT Bid Board. The IT Bid Board provides a list of procurements currently in progress for major products and services for DoIT.
Every solicitation is unique so the location of where the bid/proposal is to be
delivered varies. The Key Information Summary Sheet found in the beginning of
the solicitation provides detailed information on how and where the bids/proposals are to be delivered.
Any late bids/proposals will be rejected. This includes electronic proposals where the
date stamp is after the due date and time for the solicitation. If submitting
electronically, we recommend that you factor in time necessary for transit
between networks.
DoIT generally has up to 180 days from the bid opening/proposal closing date, although this time may be extended due to various factors, which may include among others: complexity, number of bids/proposals, etc. RFPs may take longer.
Upon issuance of a solicitation, representatives of DoIT shall not discuss the contents of this RFP with potential Offerors or their representatives, other than in conjunction with the Pre-Proposal Conference, the Question and Answer process, oral presentations/site visits or discussions. Questions should be addressed to the Procurement Officer via the method set forth in the solicitation.
Until a Contract resulting from a solicitation is awarded, no employee, agent, or representative of any Offeror may make available or discuss its proposal with any officer of the State of Maryland, or any employee, agent or representative of DoIT, unless specifically authorized to do so in this RFP or in writing by the Procurement Officer for the purposes of clarification, evaluation, and/or negotiation.
IT contracting opportunities for the State of Maryland include:
1. Stand-alone contracts solicited by IFB (for commodities) or RFP (for services).
2. Master Contracts for indefinite deliverable, indefinite quantity utilizing work orders solicited by Task Order Request for Proposal (TORFP) or Purchase Order Request for Proposal (PORFP)
3. Request for Resume (RFR) is a shortened version of a TORFP used to acquire contract personnel from the CATS + master contract to rapidly to fill short term personnel needs.
IFBs and RFPs are typically advertised on eMaryland Marketplace Advantage. Additionally, RFPs and IFBs may be sent directly to known interested vendors. DoIT Master Contract TORFPs, PORFPs and RFRs are sent to qualified Master Contractors and posted on the DoIT web site.
A Master Contract is the State equivalent to an Indefinite Delivery, Indefinite Quantity contract. Companies compete to be selected as a qualified vendor for the Master Contract. Goods and services are purchased by issuing competitive task orders under the Master Contract to only those vendors awarded the Master Contract (called Master Contractors). Participation by non-Master Contractors on a task order is only supported through subcontracting opportunities.
