The Independent Verification & Validation (IV&V) work order process is intended to describe the process by which DoIT will utilize the IV&V Master Services Contract to enable and administer IV&V.  As noted below, this process will be carried out by the DoIT (including support from the IV&V Project Manager, Procurement and Legal Advisors, and the Acting Director/Assistant Director for the Enterprise Program Management Office).  The process will also rely on the support from the Agency which is to be subject of the IV&V.  

If this is your first time using this contract, or a master contract of this type, feel free to email: stephen.liberati@maryland.gov​ and request assistance from the Contract Manager, who will be happy to call you and help you work through these steps.

​Pre-Award​​
​Step #	Description	Responsibi​le Party​
​1	​Requirements documentation is completed via the Master IV&V Services Contract Template which serves as the justification for the IV&V need.​	​Contract Manager with Support from the Agency As Needed
​2	​The determination of need is reviewed and accepted and an intake request is created.	​Contract Manager with Support from the Agency As Needed
​3	​Resource requirements determination.​​	​Contract Manager with Support from the Agency As Needed
​4	​Prepare and submit draft of Work Order (WO) (with requirements) to DoIT EPMO IV&V.	​Contract Manager in tandem with DoIT Procurement
​5	​DoIT EPMO IV&V finalizes WO and DoIT Procurement issues to master contractors.	​DoIT Procurement
​6	​Submission of proposal/resumes/pricing (package) in response to WO to DoIT Procurement Officer.	​TO Master Contractors
​7	​Administrative review of packages and uploads into Google folder.	​DoIT Procurement
​8	​Technical review of proposal/resumes.	​Contract Manager and any identified selection committee
​9	​Pricing is considered for those submissions found technically qualified.	​Contract Manager and any identified selection committee
​10	​MOU and/or SOW is developed and executed.	​Contract Manager with signature from the Agency
​11	​TO Contractor(s) are notified of selection confirmation	​DoIT Procurement
​12	​WO documentation is drafted and sent to TO Contractor for signature: Issued Work Order Agreement Non-Disclosure Agreement (must be signed by TO Contractor and resource(s)) Computer Use Agreement (if agency specific equipment is required) Criminal Background Check Affidavit	​DoIT Procurement
​13	​TO Contractor returns documentation to Procurement Officer who confirms signatures	​DoIT Procurement Officer
​14	​Submission of Work Order Agreement and NDA to WO Manager for signature.	​DoIT Procurement Officer
​15	​Execution of documents with submission back to Procurement Officer.	​Contract Manager
​16	​Provision of Work Order documentation to Finance for creation of FMIS BPO.	​DoIT Procurement Officer
​17	​Executed documents sent to TO Contractor with notice to proceed.	​DoIT Procurement Officer
​18	​TO contractor reports to respective Agency Point of Contact (POC) as of NTP start date.	​Contract Manager
​Post-Award
​1	​Work Orders are issued to document the need, period of performance, staffing and deliverables.	​Contract Manager with Support from the Agency As Needed
​2	​TO contractor submits deliverables in support of IV&V for review and acceptance.	​Contract Manager with Support from the Agency As Needed
​3	​TO contractor submits invoices for review and acceptance to DoIT Finance for Work Order Manager approval.	​Work Order Manager
​4	​DoIT Finance invoices respective agency for payment of services on the agreed upon terms of the MOU or SOW.	​DoIT Finance, Agency Support, IV&V PM