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Hardware Master Contract: ADPICS Procedures 

The following outlines the Purchase Order (PO) processing procedures for hardware and/or services available through the Hardware and Associated Equipment and Services Master Contract. All Executive Branch agencies are required to enter PO releases in State ADPICS against the blanket purchase order (BPO) #060B9800013. The procedures are effective 11-1-07. Any questions should be submitted to Hardware@doit.state.md.us.

PART A: Purchase Order Request For Proposal (PORFP) Solicitation

  1. The agency releases a PORFP after creating an agency purchase order (PO). The PO number is used as the PORFP number.  

  2. The PO must be a release against the DoIT Hardware Master Contract Blanket Purchase Order # 060B9800013.

  3. The initial vendor code for all agency PORFPs is HARDWARE-MASTER CONTRACT # 1410260717.

  4. The agency should establish and confirm the “ADPICS Initiating Department Approval Path” for agency approvals (Note: This is the agency’s internal approval path and does not include DoIT or the BPW).


    PART B: Award

    1. Upon completion of Part A, the agency will be ready to make a PORFP award and finalize the PO.

    2. The agency will finalize the PO release against the DoIT Hardware Master Blanket Purchase Order (BPO) # 060B9800013 via the following process.

    3. Select the vendor to be awarded the PORFP from PCHL2349, the BPO Vendor Selection screen. There are many Master Contractors on the Hardware Master Contract, so use caution when selecting the vendor.

      • Select the commodity from PCHL2348, BPO detail screen, for the corresponding functional area of the PORFP.
        • FA1- DESKTOP/WORKSTATION: 20505-HW0001
        • FA1- LAPTOP/NOTEBOOK: 20505-HW0002
        • FA1- RUGGEDIZED LAPTOP/NOTEBOOK: 20505-HW0003
        • FA1- SERVER: 20505-HW0004
        • FA1- SAN STORAGE SOLUTION: 20505-HW0005
        • FA1- PERIPHERAL/ACCESSORY: 20505-HW0006
        • FA2- PRINTER: 20547-HW0001
        • FA2- PERIPHERAL/ACCESSORY: 20547-HW0002
        • FA3- NETWORK COMMUNICATION EQUIPMENT: 20540-HW0001
        • FA4- INSTALLATION: 20550-HW0001
        • FA4- TRAINING: 20550-HW0002
        • FA5- MANUFACTURERS EXTENDED WARRANTY: 92045-HW0002

      •  The agency may change the DOC type or use the default. A specific DOC type is not required for the PO.

      • The PO will automatically be routed via commodity approval processing to DoIT for review and approval in ADPICS mailbox 050P1, level 800.
      • The agency can monitor the status of the PO through ADPICS via the active document screen (PCHL 9220) or archive screen (PCHL 9230) for the PO.

      • After the PO is approved and posted by DoIT, the agency will fax the PO to the appropriate Master Contractor.

      • The agency shall follow-up with the Master Contractor directly concerning the status of the initial purchase as well as subsequent invoice and service concerns.