Information Technology (IT) Research & Advisory Services - Ordering Procedures
Specific Purchase Orders (PO) will be issued to the identified Master Contractors on behalf of or by a Recipient Agency to obtain the goods and services described in the Request for Proposal (RFP). Each PO will incorporate the scope of work appropriate for the Recipient Agency. If the Contractor has offered improved pricing, the Purchase Order will reflect the Contractor’s proposed improved pricing. The Purchase Order will include:
- The number and type of products and/or services from the Contractor’s product list
- Required due date for start-up of any services
- Name of the PO Manager
- Requesting/Billed agency contacts
- Instruction for submitting invoices to the Requesting/Billed Agency
The Contract Manager or designee shall review all Purchase Orders and shall approve the Purchase Order for submission to the Contractor.
The Requesting/Billed Agency will issue a release off of the Blanket Purchase Order and send the approved Purchase Order to the Contractor. The Purchase Order shall serve as the Notice-to-Proceed for the items specified on the Purchase Order.
Provisions of IT Research and Advisory Services and/or products shall not begin in advance of receipt of a fully executed Purchase Order. The Purchase Order must be approved by both the PO Manager and the Contract Manager or designee.