The following outlines the procedures for COTS software and/or services available through the COTS 2012 Software Master Contract. All executive branch agencies are required to create reference BPO releases in State ADPICS against blanket purchase order (BPO) #060B2490021. The procedures are effective October 1, 2012.
The Department of Information Technology (DoIT) decided to utilize the reference Blanket Purchase Order (BPO) option in ADPICS to allow for more efficient State Stat reporting. A reference BPO makes DoIT & Minority Business Enterprise (MBE) reporting easier and more efficient to track in FMIS over multiple fiscal years. Agencies will get the reference BPO approved by DoIT for the each PORFP as well as purchase orders required to encumber funds and make payments to the Master Contractor. Since a BPO has no accounting effect, agencies no longer have to encumber large amounts of money to be dispensed throughout the year.
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