Voice Systems

The mission of the Network Division's Voice Systems Unit is to provide superior voice telecommunications service. The unit manages seven (7) statewide voice contracts, assists agencies with project management and technical expertise, and reviews vendor-generated invoices. The Voice Systems Unit also manages nineteen (19) PBXs that are located within Multi-Service Centers (MSCs). Additionally, the unit manages both the Baltimore State Office Complex and the Annapolis Complex PBXs. The Baltimore and Annapolis complex PBXs provide telecommunications services for more than 16,000 users.

A major goal of the Voice Systems Unit is to connect most of the 350+ statewide PBXs by using networkMaryland(TM) as a voice transport infrastructure. This strategy will reduce long distance, local call and circuit costs for State agencies. This will begin a phased approach for the deployment of VoIP.​

Voice Systems Hosted VoIP Phone and VM Services​

Service

 

Description:

Hosted VoIP phone service with voice mail

Features and Benefits

Next generation services to State workers through the management of Voice over Internet Protocol (VoIP) communication systems.

  • Modern LCD display phone or softphone included (if required)

  • Desktop PC Software for telephony management (UC Client)

  • Voice Mailbox included (if required)

  • Unlimited Local and Domestic Long Distance Calls Included 

  • Redundancy with multiple service providers and links

  • Mobility:

    • Connect the phone or device to any network that has access to the internet via client application,

    • Mobile device (laptops, smartphones and tablets) applications provide access to, place/answer calls, corporate directory, presence status, voice mail, and instant messaging,

    • Simultaneous ring to multiple devices at the same time,

    • Set or change call forwarding from any device

  • Ability to connect to various devices (auto attendant, alarm panels, elevator phones, faxes, etc.)

  • Maintenance and repairs included

Dept. Owner:

Voice Systems

 

Service Owner:

Alan J. Sabol
Alan J. Sabol
410-697-9695

Support Contact:

Alan J. Sabol
Alan J. Sabol
410-697-9695

Status: Currently offered

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Eligible Customers

 
Enterprise Agencies Yes
Individual State Agencies Yes
Counties No
Local Municipalities No
Public No

Notes:
Due to lack of oversight of non-Enterprised environments, End User support is only offered to fully Enterprised agencies.

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Service Prerequisites

 

Before service can be offered the client must meet the following requirements:

DoIT Provided Services: Connection to networkMaryland.
Technical:
  • Must have a DoIT Managed connection to the DoIT VoIP Platform.
  • The Agency’s IP data network must meet enterprise requirements.
  • The data network must be in place prior to installation of Hosted VoIP services.
Non-Technical:
  • There must be funding available to upgrade the hosted VoIP platform and the client’s telephone services.
  • Provide the Billing Account Code (BAC) if required.
  • The entity needs a designated individual (e.g. Telecom Coordinator) who will approve all requests prior to submission.

Notes: N/A

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Scope of Service

 

This section outlines the area of responsibility between the provider (DoIT) and the customer.

In Scope:

  • Programming of VoIP communication and voice mail systems

  • Installation of any VoIP communication systems common equipment to complete customer request

  • Installation of any DoIT provided VoIP telephone

  • Maintenance and repair of VoIP communication and voice mail systems


Out of Scope:

  • Installation of premise wiring

  • Modification of any equipment that is not directly connected to the VoIP communication systems and voice mail systems (e.g. IVR, PC, server, fax machine, etc.)

  • Installation of any non-DoIT provided VoIP telephone, or equipment

  • Network Configuration (Standalone Customer)


Customer Responsibilities:

  • Validating all customer provided information is correct:

    • Clients name(s) and any other extension numbers to appear on the requested telephone

    • Phone numbers/voice mailboxes required to complete any automated attendant programming

  • Providing the auto attendant message text and an individual who is responsible to complete any required automated attendant recordings

  • Arranging meetings with third-party vendors as required

Service Level Agreements

 
Category Enterprise Customer Standalone (Non-Enterprise) Customer
Availability: 99.9% Uptime 99.9% Uptime
Capacity: Varies by location and equipment Varies by location and equipment
Service Hours: 7 x 24 7 x 24
Maintenance Schedules:
  • Every other Wednesday evening as required – with minimum of 24 hours notice except in cases of emergency.
  • Every other Wednesday evening as required – with minimum of 24 hours notice except in cases of emergency.
Upgrades and Refreshes:
  • As required – with minimum of 48 hours notice.
  • As required – with minimum of 48 hours notice.
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