Step 3: eGov Work Order (WO) Proposal

Step 3 of the process for preparing, soliciting and awarding Work Orders for the statewide Self-Funded eGovernment (eGov) contract is outlined below.  Any questions or concerns about this work order process should be directed to the Director of the DoIT IT Procurement Office at​.

3-A. WO Proposal Development

  1. NIC develops a WO proposal based on approved WOR.
  2. NIC may communicate with the Requesting Agency during this process to discuss questions, comments or alternatives, etc.
  3. Once the WO Proposal is complete, NIC will submit it to ITPO.
  4. ITPO will submit the WO Proposal to the Requesting Agency for review.
  5. The Requesting Agency may contact NIC directly to discuss the proposal and request changes or clarification.

3-B. WO Proposal Approval/Disapproval

  1. Requesting Agency –
    1. The Agency Procurement Officer will submit a signed copy of the eGov proposal to DoIT.
    2. If the Requesting Agency decides not to accept the eGov proposal, the Agency WO Procurement Officer will inform DoIT via email.
  2. If WO Proposal is approved by DoIT and the NIC Program Manager will sign the proposal.
  3. On receipt of the signed WO Proposal, ITPO will give the Agency WO Procurement Officer authority to issue a Notice to Proceed.  Go to Step 3-C.
  4. If DoIT does not approve, DoIT will notify the Agency WO Procurement Officer and the eGov contractor to take one of two paths:
    1. Revise the WO Request or WO Proposal as instructed.
    2. Cancel the WOR.

3-C. WO Award

  1. The Requesting Agency/Procurement Officer will have NIC sign the WO Agreement.
  2. The eGov contractor will submit all MBE forms to the Requesting Agency/Procurement Officer.
  3. The Requesting Agency/Procurement Officer will finalize the Reference BPO in ADPICS for ITPO approval.
  4. The Requesting Agency/Procurement Officer will submit a WO Award package to the ITPO consisting of: the final WO Request, NIC WO Proposal and WO Agreement;
  5. If applicable, the proposed MBE participation from the recommended Master Contractor, including completed MBE Forms Attachments D-1 through D-2 as submitted by the Master Contractor, and any waiver documentation, if applicable.