MITDP Oversight

MITDP Oversight is based on the State’s System Development Life Cycle (SDLC) which provides project managers a framework for developing an incremental and iterative solution delivery. DoIT is responsible for overseeing the planning and implementation of MITDPs, regardless of fund source. This includes ensuring the development, maintenance, and IT policies, procedures and standards are adhered to and appropriate documentation prepared. Each MITDP is assigned a DoIT Oversight Project Manager (OPM) to fulfill responsibilities of the State Finance and Procurement Statute.

The role of the DoIT OPM is to provide oversight project management. This is essential to maintain a clear understanding of the projects objectives, funding, risks, milestones and successes. A variety of MITDP activities are performed during the Planning through Implementation Phases to ensure projects are well managed, visible to the DoIT executive team, on-track for success and follow adherence to the State's System Development Life Cycle (SDLC). Duties of the DoIT OPM include the following:

Guidance regarding adherence to the State's System Development Life Cycle (SDLC) methodology
Guidance regarding adherence to value driven iterative development
Periodic assessments of team and organizational agility
Provide guidance to promote lean principles and eliminate waste
Guidance on Project Planning Request (PPR) and Project Implementation Request (PIR) Phases for MITDPs
Independent project management oversight:

Create and update templates, work instructions, guidance, and samples for agencies to use in procurements and SDLC activities
Advise agency on proposed project timelines and assessments on project resource needs
Track and communicate funding and approvals or budget guidance (such as encumbering funds, deficiency requests or Out-of-Cycle (OOC) requests
Support the MITDP budget allocation process with project budget reviews based on projected spending and past project performance
Educate agency regarding the State SDLC, rules for MITDPs and required SDLC documentation
Conduct periodic Health Assessments or Portfolio Reviews
Perform Mid-Year and End-of-Year project Reporting to Department of Legislative Services (DLS) for all MITDPs
Perform Fiscal Year Financial Project Reporting to the Department of Budget and Management (DBM)
Provide policy and guidance on Re-Baselining and Independent Verification & Validation (IV&V)
Conduct project Closeout activities upon completion of the project

Templates are available to assist agencies throughout the Planning and Implementation Phases of the State's System Development Life Cycle (SDLC).

MITDP reports are required for submission to the Governor’s Legislative Office, and to the General Assembly in accordance with HB362, § 3A-309 (L) and § 3A-309 (M). These reports detail the status of all MITDPs. Additionally, other reporting is necessary to keep executive leaders informed of MITDP activities, progress, issues and risks. For more information regarding these reports, please contact your respective DoIT Oversight Project Manager (OPM).

Agency MITDP Oversight and Reporting Activities