SaaS and products under the Contract will be provided via a Purchase Order.
A Requesting/Billed Agency will initiate and send a Purchase Order to the Contract Manager to obtain SaaS and products within the scope of this RFP. The Purchase Order will include:
- The number and type of products from Contract’s product list
- Required due date for start-up of any services
- Name of the PO Manager
- Requesting/Billed Agency contacts
- Instructions for submitting invoices to the Requesting/Billed Agency
The Contract Manager or designee shall review all Purchase Orders and shall approve the Purchase Order for submission to the Contractor.
The Requesting/Billed Agency will issue a release off of the Blanket Purchase Order and send the approved Purchase Order to the Contractor. The Purchase Order shall serve as NTP for the items specified on the Purchase Order.
Provision of SaaS and any products shall not begin in advance of receipt of a fully executed Purchase Order. The Purchase Order must be approved by both the PO Manager and the Contract Manager.
Salesforce Licenses ADPICS Procedures
All Executive Branch agencies are required to create a purchase order release in State ADPICS against blanket purchase order (BPO) #001B3600044.
Agencies may change the purchasing type or use the default. A specific purchasing type is not required since the commodity codes are linked to DoIT by commodity approval processing.
The purchase order will automatically be routed via commodity approval processing to DoIT Procurement for review in ADPICS mailbox 060P1, level 800.
Agencies can monitor the status of the ADPICS document through the active document screen (PCHL 9220) or archive screen (PCHL 9230). In most cases, you will receive an email from DoIT indicating the updated document status.
Agencies should follow-up with the Carahsoft Technology Corp. directly concerning the status of the purchase as well as subsequent invoice or service concerns.